The SU have developed an induction process which aims to make the handover period as smooth as possible, while also equipping you with the skills, knowledge and confidence to begin your exciting new role.

Please read this carefully in order to make your handover process as smooth as possible.

Step 1: Complete admin submission form

Deadline: 31 May

This form includes:

  • Your 2024/25 membership price
  • Your 2024/25 Constitution
    • Please update your group’s constitution, changing any dates to reflect the next academic year
    • If you haven’t got access to your existing constitution, you can find a blank template here

*This deadline has now passed, so please email su.societies@lse.ac.uk if you haven't yet completed the form.

Handover

We will also ask the existing committee members of your group to complete a Handover Document, which will then be shared with you via email in June. This will contain useful information about your individual group’s finances, passwords and activities, along with any general advice from your predecessors.

Step 2: Attended the Student Leaders Conference

Deadline: 6 June, 11 June, or 19 September

A conference running from 10am - 5pm on campus for our new Student Leaders! This will be a day packed full of useful and engaging sessions, designed to equip you with the skills, knowledge and confidence to begin your new committee role. A free lunch will be provided!

Attendance is essential for core committee members. You can choose which date to attend, and you’ll only be required to attend one of the dates listed.

Step 3: Attend a Society Development Forum with the SU Sport or Society Staff Team

Deadline: throughout August/September

In previous years, each Club or Society has had an individual meeting, however for 2024/25, we’re introducing group forums, where you can ask any questions you may have, to take your group development to the next level.

Step 4: Complete Final Admin Steps

Deadline: 1 September

In order to continue as an LSESU Club or Society in 2024/25, by 1st September, all core committee members (President, Treasurer, Secretary) will need to have:

  • Purchased 2024/25 membership, available from 1st August onwards.
  • Completed the Equipment Audit Form to inform the SU of anything your society is storing. This is really important for insurance purposes.
  • Completed the Room Bookings Online Training Module, to be able to book LSE rooms.
  • Sign up for a slot in the Welcome Marquee if you would like one here.
  • To sign the 2024/25 Committee Code of Conduct (link will be made available soon)
  • Migrate everything from your old Google (@lsesu.org) account to your new @lse.ac.uk account, as all Google accounts will be closed on 1st September. More details will be circulated about this in June.

If all of the above has been completed by the 1st September, you will automatically receive your admin rights the following week. This will allow you to edit your group’s webpage, message your members, use eXpense365 and view demographic breakdowns of your members.

If the steps aren't completed by this time, there may be a significant delay in these admin rights being granted.

Step 5: Pushing Membership Sales

Deadline: 31 October

All groups are required to have a minimum of 20 members by 31st October 2024 (10 members for Faith and National/Cultural Groups).

Membership needs to be purchased through your Club or Society's LSESU webpage.

This is essential to ensure your members are covered by the SU's insurance, receive any relevant communications, and are eligible to run and vote in any future elections, so please ensure anyone who attends your activities purchases membership before this date.

Step 6: Submit an Events Form for any 2024/25 Flagships or Large Events AND/ OR Submit a Trip Form for any 2024/25 Trips

AT: 1st September 24

WT: 31st October 24

ST: 28th February 25

If your group plans to run a large event, flagship or trip in 2024/25, please ensure the initial form is submitted by the dates here.

We know it’s early days, so the forms can be brief at this stage! Please only submit after the 1st August, when next year’s Event and Trip Forms go live.

Once all forms have been received after the respective dates, you will receive an email from your staff lead, who will support you through the planning of the event or trip.

Step 7: Additional Documents for Sports Clubs

Deadline: 1 September

Your group’s Annual Risk Assessment

Your group's Annual Budget

Any Coaching Contracts for the 2024/25 academic year

Any External Facility Hire Contracts

Please email these documents to su.sport@lse.ac.uk. Links to documents will be available soon.

Other useful steps to complete at your own pace, before term starts in September:

  • Check you have access to your Club or Society’s email account that the SU has set up for you, as we send important updates to this email. Please use this account for all of your group’s email communications and online storage. This ensures next year’s committee have access to all of the information and documents they need, and maintains professionalism within your group.
  • Please note, due to the SU migrating it's computer systems, all groups will be issued with a new email address, in time for the Student Leaders Conference. We will contact core committee about this in due course.
  • Take a look at our online training enhancement modules. These go into detail about a variety of topics related to being a Student Leader, so feel free to work through them at your own pace.
  • Familiarise yourself with the Committee Hub website, which has lots of information about running your group.This includes any forms you may need, information on SU processes and much more!
  • Ensure you are receiving the Club and Socs Newsletter to your personal LSE email. These are sent weekly during term time, and fortnightly during vacation. These newsletters contain essential information throughout the year. You will begin receiving these over the Summer. If you aren’t receiving these emails, please let us know!
  • You may also choose to complete a Development Plan, to help you map out your year ahead.

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